ORGANS OF THE ASSOCIATION
Article 13: Organs of Society
The organs of the Association are:
a. General Assembly
b. Board of Directors
c. Supervisory Board
d. Honorary Board
e. Advisory council
Article 14: The General Assembly
The General Assembly is the supreme organ of the association and consists of the offices and branches, candidates, permanent members, voluntary and honorary members. The permanent members shall be considered for the meeting quorum and agenda setting and changing. In December every two years, get together in İSTANBUL. Members at least 15 days are called to the meeting by the way of the local newspaper (inform the date, place and agenda)
In this call, they do not provide the majority, meeting does not take place, and the second meeting which is also mentioned its date and where to do.
The first meeting is postponed for a reason other than not to provide quorum, specifying the reasons for postponement for the first meeting and is announced to the members
If the second meeting is not actualized then must be specified the reason of postpone and is called again. General Assembly can not be postponed more than once.
Article 15: Meeting Order, Agenda, Method, Quorum for decision
The General Assembly is collected in two forms:
a. Ordinary meeting is the meeting in accordance with Article 14 and organized by the Board of Directors. The Board of Directors determines the agenda. If someone wants to talk off the agenda then must give his offer by writing notes to the Director of General Assembly. If the majority has been provided, all tasks must be discussed by the board member. General Assembly may change agenda with the absolute majority. Issues will not be discussed if not be in the agenda.
b. Extraordinary meeting is the necessary GENERAL ASSEMBLY meeting, the Board of Director must call the members at least one month before. The meeting can be done even if the board of directors seem necessary and 1/5 ratio must be joint to the meeting. Article 14 is applied for the extra ordinary meetings.
Permanent members who are attended the General Meeting; they put their signatures against their names list issued by the Board of Directors. In order to start the meeting, more than half of the permanent members’ presences are mandatory. This status is determined by an official report.
If no quorum at the first meeting, second meeting must be done with the twice time more members of the Association Management and Board of Auditors. Determining a quorum as provided the meeting starts. The President of the Association (Chairman) or an appointed member of the Board of Directors open the meeting. After the opening, President of the General Assembly, a Vice-President and two secretaries members have been selected with open vote. Meeting has been managed by General Assembly President. Only permanent members of the Association have the right to vote. Each member is entitled to one vote on behalf of the legal person. Decisions are taken only overall majority. Edits organize meeting minutes and
General Assembly President has been signed. At the end of the meeting all records and documents shall be submitted to the Board of Director.
Article 16: The General Assemblys’ Power and Task
The tasks and powers of the general assembly are like as follows:
16.1. Management, audit, select the Honor Board and members with the alternatives.
16.2. Discuss the Management and Supervisory Boards’ study reports and give decision
discussing the study report and acquit the board of directors, if find any defect or liability, give authority for applying judicial.
16.3. Discuss the draft budget which has been prepared by the Board of Directors and if necessary, change and approve.
16.4. Purchase of immovable property which are necessary for the Association, sell the in hand immovable goods, in the areas of utilization will bring benefits to authorize the board of directors ,
16.5. Association to participate or leave from the federation, the presence in international studies, as a member of international associations and organizations to participate in or withdraw from membership in the board of directors to authorize the issue,
16.6. To decide the dissolution and liquidation of the association.
16.7. Fulfill the duties which are stipulated by the General Assembly in laws and regulations, using the granted rights.
16.8. Determine the establishment of economic enterprises to realize the objectives of the Association,
16.9. Create regulations regarding the association works, branch relationships and activities.
Article 17: Election of the Board of Directors, Powers and Duties
General Assembly is selected by board of director from 7 (seven) permanent and 7 (seven) substitute members with secret ballot. If some of the permanent member leave from the board, the substitute members are called to the task according their vote ratios. The board of directors are chaired by the oldest member who has been chosen with the top vote ratio within 5 days. Members will choose among themselves President, Vice president, General secretary and Secretary. If the board of directors’members get low from the required number of members, General Assembly is called to the meeting by incumbent Board of Directors or Supervisory Board. The Board of Directors shall perform the following tasks.
17.1. To represent the Association on this issue or to authorize one or more members,
17.2. Select the Chairman, Vice President, Secretary General and Treasurer,
17.3. Master, candidate, receiving the honorary membership and expulsion from membership and honorary membership to decide whether to nominate for the General Assembly,
17.4. Determine the amount of annual dues and enter fee for the association.
17.5. Association's income and expenses relating to transactions, the draft budget for the next study period with matters are to be included in the work program, to transfer the new Board of Directors, submitting to the approval of the General Assembly, prepare and implement rules and regulations for the Association, to hire employees, fix fees, dismissal,
17.6. Announce the decision of the General Assembly to the members and fulfill them.
17.7. Report to the Governor of the Chosen and foreign members in certain period where is stated in regulation.
17.8. Prepare necessary opportunities for Honor Board and the Board of Auditors and take their decisions consideration.
17.9. Call to the meeting of the General Assembly at the request of the General Assembly and sufficient members. Conduct of an extraordinary meeting with the ordinary General Assembly meeting.
17.10. Make transfer at the sections and agents of the association budget and accept revenue, approve expenditures.
17.11. Accomplish the task for perform the aim of the Association and take decisions.
17.12. Set up the assistant board or remove.
Board of Directors meet at least 2 months with absolute majority and take decision according to the vote ratio. If the votes are equal then the part of the president is achieved. Association President (Chairman), Vice-President, General Secretary and Treasurer are elected at the first meeting with secret ballot.
Article 18: Duties division
President of the Association represents the association on behalf of the Board of directors against to the private institutions and judicial organs. Provide the Association studies as appropriate to the regulation and rules. Call the board of directors to the meeting and chaired the meeting. Make opening speech at the General Assembly. Supervises employees, oversees and manages. Association's leading officials, officers and responsible.
Vice President perform duty with use the President of the Association powers when his absence. Help the president at his study.
General secretary perform writing works and help the association studies. Provide job sharing and promotes collaboration, and also is responsible for the layout of the transactions.
Treasurer is responsible from Income and expenses of the association . Prepare draft budget, brings to the Board. Preserves the goods and maintains record.
Article 19: Board of Auditors
Audit the Association income and expenses within the period not exceeding six months. Studies are done by giving advance notice to the Board or for urgent and important cases, unaware of all records relating to the income and expenses, documents, books. Supervision will report the results in a report to the Board. Extraordinary meeting is to be held in appropriate cases by majority vote of the Board of Directors. Supervisory Board is consist of three (3) full and three (3) alternate members. The General Assembly is held by secret ballot.
Article 20: Honorary Board
Honorary Board is formed by three (3) original and three (3) alternate members which has been elected by the General Assembly. Expelled from membership of the Board of Directors discuss the status of proposed members have received written or oral pleadings, the documents are being examined, if necessary, will be decided after listening to witnesses. Their decisions on the expulsion of Members of the Board of Directors with the decision enter into force. Mostly takes decisions.
Article 21: Advisory Counsil
Advisory council is actualized advisory for gain continuity and consistency to the Board of Directors.
From its inception, Association Board of Directors who has been acting as the president and still being associate members, permanent member legal persons, on-association representatives, board members and authorized signatory directors ,Association of the Advisory Council natural and as a permanent member perform their duties on a voluntary basis.
Advisory Council can arrange meeting with the board of directors by announce of the board of directors.
Advisory council can meet as agenda at least three(3) members’written call in center or branch offices.
Article 22: Selected Persons’ Submissions To The Governorship
The ordinary and extraordinary general meeting within 30 days, management and supervisory boards and are selected to other organs, containing the main and reserve members, reporting results of the general meeting and attachments required by the chairman of the board of directors , notified to the local authority.
Article 23: Deputy Assembly and Branches
Board of Directors is removed or established the expected benefits for work. The creation of the arm or the removal of the General Assembly may request from the Board of Directors.
Article 24: Branches
The association can open the branch according to the Association Law by the decision of the Board. The branches cannot work against the law of the Centrum.
Article 25: Organs Of The Branches
a. Branch General Assembly
b. Branch Board Of Director
c. Branch Audıt Board
The Organs Of The Branches Tasks and Powers
Article 26: Branch General Assembly
Branch General Assembly is composed of the members of the branch. Duties:
26.1. Branch Management and Supervisory Boards reserve with select members .
26.2. Branch Board of Directors and the Supervisory Board are to examine the report, to justify the Branch Board of Directors,
26.3. Give authorization to the Branch general board to sell of immovable property.
General Assembly Procedures shall apply to the branch general board. Branch General Assembly is made at least one or two months ago from the Association General Assembly .
Article 27: The Branch Board of Directors
Branch General Assembly are consisted of 5 (five) originals and five (5) alternate members, elected by branch board of directors.
Branch Board of Directors Duties:
27.1. To represent the branch.
27.2. Assembly where the association is established, actualize their aims.
27.3. Prepare the transactions of the Branch income and expenditure accounts and make transactions related to the budget for the next period and offer to the general assembly.
Branch Board of Directors meets at least twice a month with a absolute majority and decide by vote.
Article 28: Branch Supervisory Board
Branch Supervisory Board, elected by the Branch General Assembly is composed of three permanent members and three alternate members.
Tasks of the Branch Supervisory Board :
28.1 Examine the income and expenses book of the Branch Board of Directors, decided that if they are available for the decisions and give report to the Branch Board of Director. Also when the meeting is actualized, to offer the documents to Branch General Assembly.
28.2. Do the examination not later than 6 months time period.
Branch Supervisory Board members can joint to the Branch Board of Directors without voting rights.
Article 29: Jurisdiction Branch
Opened a new branch, the branch jurisdiction field is determined by the Association Board of Director when is opened a new branch.
Article 30: Members of Branches
Those who apply for membership they can choose to be members of the branch. A member who doesn’t prefer, they are considered the member of the association.
Article 31: Branches Expenditures
The expenditure of branch is made within the budget approved by Board of Directors and by the decision of Branch Board of Directors. The branches take bill for all expenses. In cases of not to take the bill, is regulated the consumable document with the treasurer signature. The president or vice president is signed.
Article 32: Incomes Of The Branches
Branch income occurs from the source of income where has been in article 34 or can be occurred by the General Assembly of the Association
Article 33: Closing of Branches
Branches closeable if they fail to comply with the regulations of the association or upon request of the Board of Directors branches